AP and ERP Integration

With Bill Ready, Nectar delivers each validated utility bill to your AP or ERP system as a coded payable, with the bill image, remittance details, due date, amount, and GL, cost center, site, and entity coding, plus optional accrual entries. Your team keeps approving and paying bills as usual.

Nectar ap and erp integration — automated utility data management screenshot

Utility bills are a poor fit for an accounts-payable queue that expects a vendor invoice with one amount and one code. A single PDF can cover several meters, a prior balance, a deposit, and taxes, and the coding differs by site and entity. Teams that key those bills by hand from portals and email spend the close rebuilding what the bill already contained.

With Bill Ready, Nectar delivers each validated bill to your AP or ERP system as a coded payable: bill image, remittance details, due date, amount, and the GL, cost center, site, and entity from your coding map. Optional accrual entries cover bills that have not arrived. Your team still approves and pays. For teams that want Nectar to pay US utility accounts, that is Bill Pay, through regulated payment partners.

Challenge

AP teams key utility bills by hand from PDFs and portals.

Solution

Each bill arrives in your AP or ERP system already parsed, validated, and coded from your coding map, so AP approves rather than re-enters it.

Challenge

Utility bills are coded inconsistently across sites and entities.

Solution

A single coding map assigns GL, cost center, site, and entity to every account, and changes are logged. Standard connections cover SAP, Oracle, NetSuite, Workday, Coupa, and Bill.com, with flat file, SFTP, or API for other systems.

Challenge

Month-end accruals are estimated from last month’s bills.

Solution

Accrual entries for bills not yet received are delivered with each cycle. For teams that want Nectar to pay, Bill Pay covers US utility accounts through regulated payment partners.

One coding map for every account

A coding map assigns GL, cost center, site, and entity to each account, and changes to the map are logged. Standard connections cover SAP, Oracle, NetSuite, Workday, Coupa, and Bill.com. Other systems take a flat file, SFTP, or the API, using the same coded bill.

The payable includes the bill image and the remittance detail, so an approver can see the source without opening a portal. Amounts that failed validation are not delivered as if they were ready to pay.

Accruals from the bills you do not have yet

Accrual entries for bills not yet received go out with the cycle, based on the account history rather than a copy of last month’s total. When the bill arrives, the payable replaces the accrual instead of sitting beside it.

The same validated bill is what sustainability, energy, and finance report from. AP does not keep a second set of totals that has to be reconciled back to the meter data at the end of the quarter.

One platform for every utility decision

Utility bill management, energy cost management and procurement, and sustainability reporting in one system, shared by energy, finance, operations, and sustainability teams.

Nectar utility bill management — utility data management feature

Utility bill management

Every bill for every utility, waste, and telecom account collected, parsed at the line-item level, and tracked against its expected date.

Automated bill collectionData completenessAudit trailAI agent and smart reports
Nectar sustainability reporting and benchmarks — utility data management feature

Sustainability reporting and benchmarks

Audit-ready data for ESG reporting, site benchmarks, ENERGY STAR sync, and exports to carbon accounting platforms.

BenchmarksENERGY STAR Portfolio ManagerESG and carbon integrationsWaste and recycling
Nectar bill audit, bill pay, and ap — utility data management feature

Bill audit, bill pay, and AP

Errors caught before payment, past overcharges recovered, and validated bills paid on time or delivered to your AP system.

Utility bill auditsHistorical bill auditUtility bill paymentsAP and ERP integration
Nectar energy cost management and procurement — utility data management feature

Energy cost management and procurement

Tariff and rate optimization, demand management, and procurement advisory. Customers typically save 3 to 5% of annual utility spend.

Tariff and rate optimizationDemand managementProcurement advisoryBudgeting and forecasts

Loved by customers in every industry

Customer Stories
Featured

How Thomas Foods automated more than 90% of its utility data collection

Thomas Foods International uses Nectar to collect and organize utility data across its US facilities, replacing manual bill downloads and spreadsheet entry.

“Using Nectar has significantly streamlined the process of gathering and analyzing our utility data. The platform just works!”
Jonathan R., Sustainability Director at Thomas Foods Int., USA — Nectar customer

Jonathan R.

Sustainability Director, Thomas Foods Int., USA

Read the case studyFeatured

Stanwich Energy Boosts Client Value with Nectar's Utility Data Solution

Stanwich Energy announces a new partnership with Nectar to enhance the customer experience through advanced, AI-powered utility data services.

“Partnering with Nectar's AI-driven platform has been groundbreaking, allowing us to tackle changes faster and skip the outdated, painful integration required by other solutions. Having the right information is the first step, and Nectar is exactly what we have been looking for to make that happen.”
Matt Shaw, Managing Director at Stanwich Energy — Nectar customer

Matt Shaw

Managing Director, Stanwich Energy

Read the case study
Jeremy Pike, Sustainability Leader at Idaho Milk Products — Nectar customer

Jeremy Pike

Sustainability Leader, Idaho Milk Products

“Thanks to Nectar's innovative solution, we can accurately assess our environmental impact, becoming a pioneer in sustainability among our peers.”

John O'Connell, CEO and Founder at Stanwich Energy — Nectar customer

John O'Connell

CEO and Founder, Stanwich Energy

“Nectar enables faster insights, smarter forecasting, and more accurate budget tracking. It also strengthens our ability to deliver on key sustainability goals by providing real-time visibility into usage and emissions.”

Matt Greening, Founder and Director at Nettzero — Nectar customer

Matt Greening

Founder and Director, Nettzero

“Nectar serves as a reliable and cost-effective technology solution to extract, store, and analyse sustainability data leading to enhanced reporting capabilities and streamlined workflows.”

Ready to get started with Nectar?

Try your utility bill on our live demo or get in touch

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Learn more about Nectar

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Nectar is an AI-native utility bill management platform for commercial and industrial organizations, with 99.2% line-item parsing accuracy, coverage of 7,000+ utility providers, and automated data collection.

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Data Completeness ViewAutomated Data CollectionCarbon Accounting IntegrationsAudit TrailTariff and Rate OptimizationsLate Penalties and Tax TrackingUtility Bill PaymentsUtility Bill AuditsBudgeting and ForecastsBenchmarks and AuditsEnergyStar IntegrationDemand ManagementHistorical Bill AuditProcurement AdvisoryProjects, Rebates, and Grid ProgramsWaste and RecyclingUtility Account Open and CloseAP and ERP IntegrationAI Agent and Smart Reports